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The expense report and reimbursement platform for freelancers and small teams.

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What Counts as a Business Expense? A Freelancer's Guide to Deductible Spending (2026)

Freelancer GuidesNovember 21, 2026

What Counts as a Business Expense? A Freelancer's Guide to Deductible Spending (2026)

Can you write that off? Every freelancer faces the question at the register. There's one simple test — "ordinary and necessary" — that decides what counts as a business expense, plus a five-second checklist and the records that make every deduction stick.

Emily Rodriguez

7 min read

How Much Should Freelancers Set Aside for Taxes? (2026 Percentages + a Save-As-You-Go System)

Freelancer GuidesOctober 16, 2026

How Much Should Freelancers Set Aside for Taxes? (2026 Percentages + a Save-As-You-Go System)

Nobody withholds taxes for you when you're self-employed, so the whole bill lands at once. Here's how much to set aside for taxes as a freelancer — the real 2026 percentages, why self-employment tax makes the number bigger, and a save-as-you-go system so April is boring.

Emily Rodriguez

7 min read

Practical advice on tracking expenses, managing receipts, and streamlining reimbursement workflows for freelancers and teams.

6 posts

Product Updates

New features, improvements, and what's coming next for xPensi. Stay up to date with our latest expense management tools and platform updates.

1 posts

Team Management

Best practices for managing team expenses, setting approval workflows, creating expense policies, and keeping your team's spending organized.

5 posts

Freelancer Guides

Guides and tips specifically for freelancers and independent contractors on expense tracking, tax deductions, and client billing.

9 posts

What Counts as a Business Expense? A Freelancer's Guide to Deductible Spending (2026)

Freelancer Guides

What Counts as a Business Expense? A Freelancer's Guide to Deductible Spending (2026)

Can you write that off? Every freelancer faces the question at the register. There's one simple test — "ordinary and necessary" — that decides what counts as a business expense, plus a five-second checklist and the records that make every deduction stick.

Emily Rodriguez7 min read

The Small-Team Month-End Expense Close: A 30-Minute Checklist (Not a 10-Day Ritual)

Team Management

The Small-Team Month-End Expense Close: A 30-Minute Checklist (Not a 10-Day Ritual)

Every month-end close guide is written for a 500-person finance team running a 10-day ritual. Here's the lightweight version — a 30-minute month-end close checklist and expense reconciliation routine built for teams under 50.

Marcus Johnson7 min read

The One-Page Expense Policy Template for Small Teams (Copy, Paste, Done)

Team Management

The One-Page Expense Policy Template for Small Teams (Copy, Paste, Done)

Most expense policy templates are built for a 500-person finance team. This one is a one-page, copy-paste small business expense policy you can fill in with four numbers and share today — no legal review, no finance team required.

Marcus Johnson6 min read

Do Freelancers Need to Keep Paper Receipts? The 2026 IRS Record-Keeping Rules

Freelancer Guides

Do Freelancers Need to Keep Paper Receipts? The 2026 IRS Record-Keeping Rules

You don't need the shoebox. The IRS receipt requirements for freelancers are more flexible than you think — a photo counts, small expenses need no receipt, and the records that protect you are digital. Here's exactly what to keep and for how long.

Emily Rodriguez7 min read

Expensify Alternatives: An Honest Comparison for Freelancers & Small Teams (2026)

Expensify Alternatives: An Honest Comparison for Freelancers & Small Teams (2026)

A tool built for a 500-person finance team can be overkill when it's just you or a small team. Here's an honest look at 7 Expensify alternatives — including where each one fits and where it doesn't.

Emily Rodriguez8 min read

Expense Tracker for Freelancers: What to Look For (2026 Guide)

Freelancer Guides

Expense Tracker for Freelancers: What to Look For (2026 Guide)

The right expense tracker takes capture from a tax-time scramble to a few taps in the moment. Here's what actually matters when you're a freelancer choosing one — the features worth paying for, the ones to ignore, and a checklist to decide.

Emily Rodriguez7 min read